It allows a web based application that manages and automates the workflow of transcription process.
Administration Side
By using the web based platform, admin can add/edit/delete Hospital ,Clinic ,MTSO ,Branch, Work Type, Provider, Transcriber etc.Admin can manually allocate files to transcribers at any where and also he can view the current status of file.
- Admin Home
The Admin Home Page to display a graph representing the file count with different status and also displays the file count of each branch.
- Inbox
In this section admin can send message to selected Transcribers.The message list shows the number of recipients read and number of recipient pending to read this message.Inbox messages bold when the transcriber is Unread and Unbold when it is read .
- Branch
In this section admin can Add,Edit,Delete and Search branch.
- MTSO
In this section admin can Add,Edit,Delete and Search MTSO.Each branch connected to MTSO.
- Hospital
In this section admin can Add,Edit,Delete and Search Hospital.An hospital contain one or more clinics.
· Clinic
In this section admin can Add,Edit,Delete and Search Clinic.Here we can also configure Billing ftp and ciramed ftp configuration .
· Speciality
In this section admin can Add,Edit,Delete and Search Speciality.
- Transcriber
In this section admin can Add,Edit,Delete and Search Transcriber.First tab includes transcriber personal details,transcriber account information and transcriber settings. In transcriber settings,we can set the auto allocation,direct send %,allocate only preferred etc.Depending on Direct send % allows transcriber to Send files.If auto allocation is enabled,then allocations are done automatically when transcriber request for file.Transcriber Preference tab is used to set the preference of each transcriber.A transcriber can have more than one preference,while allocating files preference order number is also considered. If files with lowest preference order is available those files will be allocated first.
Provider
In this section admin can Add,Edit,Delete and Search Provider.The first tab provider info includes provider's personal information,provider information and account information.In provider information we can set the provider belongs to which center and hospital name,clinic name etc.In the second and third tab we can set the provider ftp information such as ftp URL,user name and password .By using this information we can automatically download audio files from corresponding doctors Ftp serve.Work type tab used to set and view work type .ASR Config tab is used to configure asr settings.Billing Info tab is used to configure billing ftp settings.By using the field customer type to identify the customer is billing provider/transcription provider/both.
- WorkTypes
In this section admin can Create,Edit and Delete Work Type.The type includes hospital/clinic/doctor. Once the transcription process is completed TFAS server service will convert text documents to final word document. This is done with the use of word template and book marks.The tag name should be same as bookmark name of template.
- File Status Screen
By using this screen admin can view the current status of each file and search facility is also included .Here we can also downloaded(Batch downloaded facility also available) the transcription completed files.Change status facility also available here.
By clicking the AudioFilename a window is opened like the below,
The above window shows the whole information of selected file such as TAT,Play Time,Line Count, transcribed by,transcribed date,edited by etc.In this screen we can add multiple files to a single batch.The main advantage of creating batch is we can track it easy.The below window is used for creating batch,
- Batch Management Screen
- Allocation List
Allocation list displays the allocated files.By using this screen admin can search and delete allocated file.
- Allocate File
By using this screen admin can allocate files to transcriber/center/MTSO.Search facility is included .Quick Allocation also possible by using the transcriber nickname.
Reports
- Transcription
This report displays the information about each file and also displays total line count.Search facility also included.
- Provider
This report gets date wise file count for the selected Providers.Search facility also included.
- Play Time
This report gets playtime for each file .Search facility also included.
Transcriber Side
In transcriber side they can view their task and reports at any where.
- Home Page
In this section they can view their jobs ,total jobs done for the day,total jobs done for the month,total line count done for the day,total line count done for the month.
- Inbox
In this section transcribers can view the admin messages.Inbox messages bold when the message is Unread and Unbold when it is read .
- Dictionary Management
A Transcriber needed to add a word to the dictionary then he can send request by using this page.The approved words only added to the dictionary.Admin have the facility to approve /Reject the words.You may add /Edit/delete words in New status .Search facility also included.
Transcriber can also provide a facility to download the dictionary.
- Allocation List
It displays the file status of allocated files.Search facility also included.
Reports
- Transcription
This report gets date wise line count for the corresponding transcribers.Transcribers can also view the detailed line count.
- Provider
